While they don’t tend to get a lot of attention, the importance of email signatures cannot be underestimated. From providing useful links to crucial information, email signatures play an important role in communication.
Given the importance of customizing email signatures, tools like Canva help businesses in many ways.
What is an email signature?
In simple terms, an email signature is a digital business card that appears as a block of text at the end of an email. It usually contains the sender’s main contact information, such as an address, phone number, and job title. It may also contain social media icons. It helps the recipient to quickly identify crucial information.
Benefits of creating a custom email signature in Canva
Wondering what Canva is? Canva is designed to help users create proprietary email signatures. Here are some benefits of using it to create your own email signature.Free solution: Despite being a simple design tool, Canva costs nothing. For a small business owner, this is a big advantage that makes this tool popular. Cool Templates to Explore: Another advantage is the number of options Canva offers to businesses looking to create eye-catching signatures. Easy to use: Creating and downloading an email signature via Canva is quick and easy. This is especially useful for businesses that don’t want to spend a lot of time creating email signatures. Fully Customizable: Canva design allows users to create signatures based on their brand identity.
Exactly how to create a Canva email signature
Thanks to its simplicity, Canva has emerged as a preferred choice for companies interested in designing their own signatures.
Interested in using Canva to design your own branded email signature? Here are the steps to follow.
1. Choose the most important visual element
With several options to choose from, it’s important to keep a few things in mind when trying Canva. The important thing is to select the most important visual element that can do justice to your brand color.
When it comes to choosing the most important visual element, ask yourself some questions. Do you just want text and icons in the signature or is there a visual branding element that needs to be included? Do you want to add your own photo? These are important considerations when selecting the right signature.
2. Select secondary visual elements
The next step is to choose elements that can complement your main visual element. This could be something as simple as a line separating major sections. Once you’ve made up your mind, add them to your design.
3. Download Elements
Once you’re happy with your visuals, download them from Canva. You can download the files as PNGs. If you are not happy with the size, you can edit the file accordingly.
4. Add the finishing touches
Try adding some finishing touches for a professional effect. In other words, crop the photo on the inside and make sure the information you’ve added (name, job title, website, company name, and address) is correct.
5. Create a table in Google Docs
To be sure of the end result, create a table in Google Docs and test your signature here first.
6. Add a signature to an email account
Once you’re happy with everything, copy the email from Google Docs and paste it into your email provider.
How to Add Canva Email Signatures to Your Emails
Once you’ve created a cool email signature, you’ll want to add it to your emails right away. Fortunately, the process is both quick and simple. Let’s take a look at the steps for email signature best practices.Go to Settings: If you use Gmail, you must first go to the Settings option. You’ll find it in the top right corner of your screen. Select the Create New Signature option: Upload your custom email sign here saved as a PNG file. Hyperlink your signature: The next step is to add your social media icons of the same size. You also need to hyperlink the icons so that they are part of the signature. Embed a newsletter in the email: You can also use Canva to create and send a newsletter. The first step is to go to your main page on Canva and search for newsletter. Designing your newsletter: You can customize the newsletter template to look branded. Embedding your newsletter: To do this, click the New Email option, then click Edit and Paste. Once you paste your newsletter, it will be embedded in your email.
Canva Email Signature Templates
With the number of companies using Canva steadily increasing, the tool has come up with several easy-to-use templates to provide more options. From minimalist to graphically focused, there are several options to choose from depending on your business and branding needs.
Let’s take a look at some examples of email signatures that might come in handy.
Black and White Minimalist Freelance Real Estate Email Signature
Many users prefer to keep it simple when it comes to designing their email signatures. This template emphasizes minimalism to ensure that all crucial information is included for the recipient of the message. With its transparent background, it has an elegant design.
Green White Minimal Personal Email Signature
Colorful signatures may sound interesting as an idea, but they may not work when you try to create them for a professional email signature. This template focuses on using just two colors to create a formal look and feel.
Black White Minimalist Personal Professional Email Signature
When it comes to email signatures, font sizes play an important role in ensuring that people remember the most important information. In this template, the name and job title take precedence. The remaining information is in smaller fonts to guide the recipients in a particular way and make sure they see the relevant information first.
Simple Cream Brown Fashion Designer Email Signature
Everyone wants to create a unique email signature. But that doesn’t mean you have to go crazy with graphic elements. Take this template for example. By keeping everything clear, this is
How to Create a Gmail Signature in Canva?
Creating a Gmail signature in Canva is quite simple. Here are the steps to follow to create your own signature.Go to Canva and design your signature. Customize your signature with brand colors, images and fonts. Add all the important details such as name, job title, email address, phone number and more. When you are happy with your signature, download it as a PNG document. Go to Settings in Gmail. It’s in the top right corner. Go to the Signature section and choose the “Create new” signature option. Upload the file with your signature. Press Enter.
How to create a Canva signature for Outlook?
The process to create a Canva signature for Outlook is also fairly straightforward. Let’s look at the steps.Create your custom signature in Canva.Open Outlook and select Settings.Open email and scroll down to find the signature button.Click Signature and upload your signature.Press Save.
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