How to make a Venn diagram in PowerPoint

A Venn diagram is a great tool for showing a logical, complex relationship between presentation ideas, groups, people, or things. And the best part is that you don’t need an expensive application to create an amazing Venn diagram. In this article we will learn step by step how to create a Venn diagram in PowerPoint.

What is a Venn diagram?

A Venn diagram visually shows differences and similarities between two or more groups, people or things. Popularized by John Venn in the 1880s, a Venn diagram is also known as a logic diagram or set diagram.

It contains two or more closed overlapping curves, often circles, and each curve represents one set of people, ideas, or things.

This is what a Venn diagram looks like:

Does PowerPoint have a Venn diagram?

Yes, PowerPoint has a basic Venn diagram. To see it, click the Insert tab and select the SmartArt menu. In the Relationship section of the SmartArt Graphic dialog box, you can see the following basic Venn diagram.

However, this Venn diagram looks simple and has limited options to customize fonts. Next, we’ll learn to design a stunning Venn diagram based on this SmartArt graphic.

Create a Venn diagram in PowerPoint

Here’s a step-by-step process to create simple Venn diagrams:

1. Open a blank PowerPoint slide

Click New and open a blank slide.

Remove text blocks (click to add title and click to add subtitle). And then go to the View menu and activate Ruler, Gridlines and Guides.

2. Add Smartart Image

Go to the Insert menu and select the SmartArt tab. Click the Relationship tab that you see on the left side of the dialog box. Choose the basic Venn shape and click the OK button.

3. Add or remove overlapping circles

Clicking the Ok button will add a basic Venn diagram shape to the slide.

To add a new circle to the main circles of the SmartArt, click the Enter button on your keyboard after moving your cursor to the end of the third bullet in the text window.

Press the backspace button on your keyboard after moving your cursor in the text box if you want to delete a circle.

4. Add colors to circles

Go to the SmartArt Design tab and change the color scheme of the Venn diagram.

For this example, we chose a color scheme from the Colorful section.

Your simple Venn diagram will look like this. You can edit the text as you wish.

The following steps will help you create a stunning Venn diagram with different, different colors in overlapping parts and the rest of the circles.

5. Convert SmartArt to Shapes

Go to the SmartArt design and you will see a button to convert your SmartArt. Choose the Convert to Shapes option.

6. Ungroup shapes

After you convert your SmartArt graphic into shapes, select the shapes and right-click. You will see the Group tab. Ungroup shapes.

7. Merge Shapes as Fragment

Select all shapes and right-click to go to the Format Shape panel, then select Shape Options. Reduce the transparency to zero.

Click the Text Options of the Format Shape panel and go to the Text Box option. Change all margins to zero.

Select all shapes and go to the Shape Format tab. Click the Merge Shapes button and select Fragment.

You get the following diagram after merging shapes into fragments.

8. Fill different colors in overlapping area

Now you can select any part of the chart to fill in color. Double-click on any part of the chart and go to the Shape Format tab to choose the Fill Shape color.

Fill different colors in overlapping circles and the rest of the circles to create a beautiful Venn diagram in PowerPoint.

You can also easily add text to overlapping sections and the other parts of the Venn diagram. In addition, you have multiple options to choose the font and font size.

Here’s your nice Venn diagram:

How to Create Triple Venn Diagrams in PowerPoint

A triple Venn diagram includes three circles and overlapping areas. The steps mentioned above can help you create a Venn diagram with three circles and more.

The process of creating a Venn diagram is the same whether you want to have two sets, three sets, or four sets.

Venn diagram layout options

You can use custom colors to represent relationships of people, things, or ideas. You can also use two, three, four or more circles to represent the relationships of sets.

If you decide not to use the SmartArt graphical method to design a Venn diagram, you have more options to choose the shapes of your choice. But you will have to adjust overlapping parts yourself, which can sometimes be painful to get it right.

Venn diagram templates on Microsoft PowerPoint

Microsoft PowerPoint does not have any Venn diagram editing templates to download. But it doesn’t mean you can’t access a good quality template.

You can search for a Venn diagram template online. The web is full of such templates and you can easily get a free template.

To save your time, explore these beautiful Venn diagram PowerPoint templates to prepare your presentations.

How to create the overlapping part of a Venn diagram in PowerPoint?

If you don’t want to use a SmartArt graphic, insert circles from the Shape menu into the slide and position them to create the overlapping part of a Venn diagram.

The SmartArt graphic already has Venn diagram circles with overlapping parts.


PowerPoint is an excellent tool if you are avoiding PowerPoint errors. Now you know how to create a Venn diagram in PowerPoint. It’s time to learn other useful things like how to do a voiceover in PowerPoint, how to make a poster in PowerPoint, and how to create a step-by-step plan in PowerPoint to take full advantage of the power of this popular tool.

Image: Depositphotos

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