Traveling for work? 12 Smart Strategies to Control Your Spending

Business trips are a great opportunity to make new connections and close deals. However, between transportation, meals, accommodation, and other per diem allowances, it’s easy for a traveling professional to earn a high bill.

To help busy travelers find ways to keep costs low during a business trip, a panel of Young Entrepreneur Council (YEC) members answered the following question:

“As business travel picks up again, what is an easy tip you would give to professionals looking to cut costs while traveling for work? Why?”

Here are their top recommendations.

1. Keep the extra costs low

“It’s tempting to buy Wi-Fi to work on an airplane, but sometimes it’s just cheaper to wait until you get to the hotel and use free Wi-Fi. In addition, if you are on a business trip, you need to balance the cost of food and resist the temptation to be a tourist. Instead, travel as if you live in the area and only buy the necessities.” ~ Ron Lieback, Content Mender

2. Hire an assistant to help

“Hire a virtual assistant while you have the time to do good research, find the best deals on flights and hotels, and plan the trip for you. Many executives are extremely busy and will often choose more expensive travel options to save time and energy. Instead, hire a remote virtual assistant who can help with all the scheduling details and whose time is still cost-effective.” ~ Blair Thomas, eMerchant Broker

3. Buy Economy Tickets

“One way to reduce travel costs is to opt for lower class airlines and airline seats. Flying first class feels good, but there is no need to get from point A to point B. If you’re looking for a way to cut costs, this is an easy and effective way to start.” ~John Turner, SeedProd LLC

4. Plan ahead and make an itinerary

“Plan ahead. Try to take public transport. Stay connected. Book flights and hotels as early as possible. Compare prices and choose the cheapest option. Make an itinerary. List all the places you will visit and map out the route. This will help you budget your time and money accordingly.” ~ Candice Georgiadis, Digital Day

5. Say ‘No’ to Last Minute Plans

“Be aggressive in saying ‘no’ to unnecessary, last-minute travel plans. To the extent that unexpected travel can be avoided, this is preferable, as such travel causes the most damage to the wallet. By mapping out your travel calendar in advance and prioritizing video conferencing tools rather than last-minute travel, you can cut costs significantly.” ~ Akshar Bonu, the custom move

6. Explore your options

“Do your research and plan the trip accordingly. Try to find the best and most affordable options, be it an airline, a hotel, a car rental company or anything else. It is better to know what options you have than to make impromptu decisions. This allows you to spend your money smartly and efficiently by deciding what adds the most value without breaking the bank.” ~ Stephanie Wells, formidable shapes

7. Create a documented budget

“Making a budget for your business trip and sticking to it helps. A budget keeps your expenses in check and ensures that you spend on necessities and not on luxuries. Having things documented will also help you plan your next trip better by avoiding the mistakes you made before.” ~ Jared Atchison, WP Forms

8. Find a hotel outside the city

“One of the easiest ways to save money when traveling is to make sure the hotel you’re staying at isn’t in the most expensive part of town. I’ve been lucky enough to save a lot of money while traveling by avoiding the expensive parts of the city. Instead, I recommend checking into your hotel before leaving the airport, and if it’s in the expensive part, try to find one that isn’t.” ~ Kelly Richardson, Infobrandz

9. Book travel in advance

“One tip I would like to give is to book your trip in advance. This way you can compare prices and find the best deals. So start planning your trip at least a few weeks in advance. This will help you save money and keep your business travel costs low. You can also consciously choose to choose travel dates that are cheaper if you look early enough.” ~ Blair Williams, Member Press

10. Partner with an airline

“If you’re someone who has to travel a lot for work, you might want to consider partnering with an airline to keep your costs down. Many enterprise-level companies make use of this option, and you can too. By doing this, your employees get company discounts and fly at a negotiated rate. Sometimes they even get extra benefits.” ~ Thomas Griffin, Optin Monster

11. Join Various Pricing Apps

“An easy tip is to join some pricing apps like Expedia or Priceline. You can get some really good discounted rates, and the discounts pile up the more you use them. These websites let you compare prices and amenities and are a great help if you have to stop unexpectedly in a city you don’t know.” ~ Baruch Labunski, Rank Secure

12. Be true to your favorite places

“Show loyalty to your favorite hotels, airlines, car rental companies and more. A company is more likely to take care of you when you show loyalty to their brand rather than skipping every journey you take. Buying into a brand’s ecosystem will alert you to specials, promotions, and extras. These add up over time and get bigger as your travels continue.” ~ Mary Harcourt, CosmoGlo

Image: Depositphotos

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